Auto extract from text file

This form will help you to extract references from text files.
This method is recommended for the organized text file such as those text files, which resulted from computer research in abstract databases.
In this case, EZ_Bibliography will need a specific and definite label to identify the beginning and end of each field. For example title is usually labeled by "TI: ", "Ti: " or "TITLE: " ext. and author is usually labeled by "AU: " and so on.
The label of the next field is used to identify the end of current field. For example if title is followed by author, so "AU: " (the label of author) can be used to identify the end of title.

How to use:
EZ_Bibliography will need the next four procedures before going to extract the records from text file.
1. Open the text file, which contain the records.
Use "open" button (2) to open the text file, which contains your records.
2. Define the first field in the record, (which is usually the title). If the records in the text file begin with any field else please define it (11).
3. Set the marker Labels.
Use the mouse to mark the label, which used to mark the beginning of the first field (it is "TI: " in our example). Be careful to mark every character and space. Press the related "Get" button (8) to get the label of the beginning of the title into its cell. EZ_Bibliography will understand that the title is start after this label.
To identify the end of the title, use the mouse again to mark the label which used to mark the beginning of the next field (which is "AU: " for the author in our example). Press the related "Get" button (9) to get the label of the end of the title into its cell. EZ_Bibliography will realize that the title end is before this label.

Remember that we have already marked the label of the author's field ("AU: ") to use it to identify the end of title, so you can go directly and press "Get" button (10) of the beginning of author's field to get the label of the beginning of the author's field.

Thus you can do the same procedure for all remain fields.
If your text file doesn't content some fields, ("Key words" and "publication type" doesn't exist in our example) in this case please leave their cells empty.
After setting all the labels you can save those labels to be available in the future, in case you will need them to extract similar file.
To save the labels click on "save" button (5), that will display dialog box asking you to name the labels. The labels names will be listed in their combo box (4). If you already have previously saved labels, just select the labels name from combo box (4), that will display the labels in their cells.
4. Set the appropriate category.
EZ_Bibliography allows you to categorize the records which are stored in one bibliography. So first please set the category and EZ_Bibliography will extract current records and put them in this category. To set the category, chose the appropriate category from the categories in (12) or click on "Add new" button (13) to create a new category.

Now you are ready to click on extract button (14) to extract the records in the file. Please be patient, extraction my take several minutes.

If some records in the text file don't contain one or more of the defined fields (such as author address or publication type, ....), EZ_Bibliography will not be able to extract those records. For example, if you identify the beginning and the end of author address field, thus EZ_Bibliography will not be able to extract any record doesn't contain author address field.
EZ_Bibliography will collect all those records and ask you if you like to add them manually. For more information, please read manual adding help.

• Description of Auto extract window contents.

This page is part of EZ_Bibliography help